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Identity statement

Reference code(s)

GB0100 KCLCA KAS/AD

Title

KING'S COLLEGE LONDON: Secretary's general administration files

Date(s)

Created 1750-1991

Level of description

Sub-fonds of King's College London Archives

Extent and medium of the unit of description (quantity, bulk, or size)

1114 files

Context

Name of creator(s)

King's College London, College Secretary's Department

Administrative / Biographical history

Between 1831 and 1988 the College Secretary rose from Secretary to the Principal and Council to senior administrative officer of the College. Throughout the period the College Secretary had responsibility for servicing the Council, its main standing and special subcommittees, and the Academic Board. In the 1960s, the post of Academic Registrar was reorganised to reflect the coordinated responsibility for student admission and examinations with the Department.

Archival history

Records within these series reflect the individual responsibilities of a number of officers within the Secretariat. Where duplicate series exist, those retained are the master set of records for a particular function. Where responsibility has been split more than one sub-series of files may have been retained.

Content & structure

Scope and content

Eight series of records relating to administration, finance, estates and special purposes, including papers relating to Secretaries' and Bursars' general correspondence, 1872-1953, 1977-1982, notably including Royal patronage of King's College London, 1901-1911; Indian students, 1906-1922, 1948; appeals by King's College London for endowments and funds, 1872-1907; exhibitions, 1897-1912, 1977-1979; gift of Holbein prints, 1921-1934; the King George III collection of mechanical models and scientific instruments, 1926-1977; Royal visits, 1955-1959, 1978; opening of the new Strand building, 1970-1972; King's College London Annual Dinner Committee minutes and accounts, 1875-1876, 1896-1920; Fellows of King's College London, 1896-1916, 1961-1983; representation of King's College London on the governing bodies of various schools and colleges, 1952-1983, the City Parochial Foundation, 1941-1983, and St Mary-le-Strand Charity, 1923-1985 (KAS/AD1). Annual statements of accounts including departments, 1828-1980; final accounts and reports, 1910-1959; assets and liabilities annual statements, 1833-1853; copy documents of the Royal warrant and grant, charter and various acts, 1829-1906; funds and appeals accounts with lists of donors, 1895-1928, correspondence and working papers relating to financial reorganisation, 1896, 1905-1906; estimates and revised estimates with reports, 1910-1960, printed accounts, abstracts and reports, 1910-1959; Theological Department final accounts and estimates, 1926-1960; Quinquennium reports, grants, estimates and related papers, 1910-1935, 1946-1952, 1974-1975; special apparatus accounts and correspondence, 1920-1952; accounts and correspondence relating to the separation of King's College School, King's College Hospital and Strand School from King's College London, 1908-1911; correspondence and papers relating to non-recurrent, capital and block grants, 1947-1951, 1965-1982; report on the merger of King's College London, Queen Elizabeth College and Chelsea College, 1984; correspondence concerning loans, debts, income tax, insurance, investments, and departmental expenditure, 1897-1981; trust deeds, correspondence and reports relating to the Staff and College retirement funds and superannuation schemes, 1898-1923, 1930-1931, 1948-1953, 1971-1985 (KAS/AD2). Title deeds and correspondence relating to the advowson of West Barkworth, Lincolnshire, 1750-1957, the benefice of Westmill in Hertfordshire, 1901-1985, and the benefice of Bolney in Sussex, 1957-1968; Building Extension fund donations, 1881-1896, 1907-1910; Agreements, leases, plans, correspondence and reports relating to the letting, purchase, alteration and refurbishment of buildings, 1892-1987, notably laboratories, 1898-1915, 1945-1952, 1960-1966; establishment of the Architectural Museum, 1896-1897; repairs and maintenance of the College organ, 1910-1911, 1929-1932, 1974-1976; various Strand buildings, 1907-1920, 1935-1945; properties in Bristol, 1939-1942; chapel alterations, 1930-1935, 1946-1948; inventories of departmental apparatus 1906-1968; war damage, 1945-1952; Accommodation Committee minutes and correspondence, 1948-1987; development of 62-68 Half Moon Lane site, London (Botany and Zoology departments), 1950-1968; Planning and Steering Committees and various subcommittees minutes and papers, 1954-1969; development of King's College London Quadrilateral (Strand site) correspondence, papers, plans and Subcommittee minutes, 1954-1976; alterations to Medical Faculty Building minutes and papers, 1960-1979; correspondence with the National Trust concerning the Roman Bath, 1962-1974; campaign to acquire the East wing of Somerset House public access, 1963-1976 (KAS/AD3). Correspondence, minutes, plans, accounts and inventories relating to the establishment, running and development of King's College London's hostels for students, 1902-1982, notably King's College Hall, 1910-1982, including use by the RAF, 1940-1946; King's College Hostel, Vincent Square, London, 1908-1982, including use as a military hospital during World War One, 1914-1919, and air raid warden station during World War Two, 1939-1942; Halliday Hall, London, formerly Montrose Court Hotel, 1949-1976; Women's Hostel, Queensborough Terrace, London, 1920-1946, Theological Hostel, 42-43 Mecklenburgh Square, London, 1902-1908 (KAS/AD4). Correspondence and papers relating to Service Units and functions, 1966-1977, notably the Animal Unit, 1966-1981, Boat House, 1926-1947; establishment and development of the Computer Unit, 1964-1983; Dining Hall/Catering Department/Refectory Committee 1889-1920, 1942-1983; Rogate Field Centre near Midhurst, Sussex, 1965-1982; Safety Committees, 1957-1982 (KAS/AD5). Papers, relating to personnel including appointments, salaries, sabbatical leave, training, student demonstrations, negotiating, staffing and consultative committees, overall policy and welfare, 1895-1924, 1931, 1938-1939, 1944-1991, notably Advisory Committees on Academic, Clerical, Technical and Manual Staff, 1952-1986; Association of University Teachers Committees, 1938-1939, 1952-1985; various staff appointments and retirements including the Principal, the Dean, and Chairs and Established Readerships, 1895-1920, 1944, 1947-1952, 1956-1991 (KAS/AD6). Papers relating to the Union of Students notably grants, student discipline, clubs, welfare and day nursery, 1898-1922, 1948-1983 (KAS/AD7). Papers relating to World War One, notably research work and munition training to support the war effort, 1914-1921; war memorials, 1918-1941, 1950-1952, 1972-1983; Mitcham Sports Ground, 1919-1931, 1968-1975; emergency arrangements made by King's College London during World War Two 1938-1948; Fire and air raid precautions, 1938-1945; staff and students deferral of National Service 1939-1956; Centenary committees and appeal, 1927-1933; 150th Anniversary celebrations 1975-1981; Development Trust programme 1978-1984 (KAS/AD8).

System of arrangement

In-correspondence is arranged alphabetically and then chronologically, and out-letter books are arranged chronologically. Other papers are arranged as outlined above. Within each series records are arranged chronologically in major subject groupings.

Conditions of access & use

Conditions governing access

Subject to a thirty year closure period.

Conditions governing reproduction

Copies, subject to the condition of the original, may be provided for research use only. Requests to publish original material should be submitted to the Director of Archive Services, King's College London.

Language/scripts of material

English

Finding aids

Detailed catalogues are available in hard copy in the reading room of the College Archives.

Allied materials

Existence and location of originals

King's College London College Archives

Related units of description

King's College London Archives holds College Secretary's files relating to policy, 1828-1992 (KAS/GC) and academic departments and academic initiatives, 1896-1900 (KAS/AC), the Principal's and Secretary's in and outletter series 1828-1917 (KA/IC and OLB); Library files relating to administration, 1925-1994 (KAL/AD); papers of King George III Museum, 1769-1951 (K/MUS).

Description control

Rules or conventions

Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal Place and Corporate Names 1997.

This catalogue is made available under the Open Data Commons Attribution License. This catalogue may be updated from time to time in order to reflect additional material and/or new understandings of the material.

Date(s) of descriptions

March 2000