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Please note: We require 7 days notice to retrieve this collection as part, or all of it, is held off-campus.

Identity statement

Reference code(s)
King's College London Personnel Records
1900-1999 (ongoing)
Level of description
Sub-fonds of King's College London Archives
Extent and medium of the unit of description (quantity, bulk, or size)
approx 9900 files


Name of creator(s)

King's College London, College Secretary's Department

Administrative / Biographical history

For the majority of the twentieth century, and up until the 1985 merger between King's, Chelsea and Queen Elizabeth Colleges, responsibility for the creation and maintaining of staff records was divided according to the status and seniority of the person concerned between the Principal, the College Secretary, the Senior Assistant Secretary and the Bursar. In 1985 the personnel functions of all three colleges were integrated in a single department which took responsibility for staff of the other colleges and reported to the College Secretary. In the late 1990s reporting lines of the department have been varied but the personnel function has remained integrated. Dispersed series of staff files for King's College were integrated on their receipt into three main, chronologically arranged series reflecting academic and academically related, clerical and clerically related, and manual and technical staff.

Immediate source of acquisition or transfer

The majority of the Academic staff files, 1900-1981, and Clerical and Secretarial staff files, 1920-1982, were transferred to the College Archives from the Secretary's office in December 1982. The Manual and Technical staff files 1903, 1932-1983 were maintained by the Head Clerk until January 1984, and transferred to the College Archives from the Personnel section of the Secretary's office in December 1984. A few files relating to administrative staff, 1922-1946, and refectory and hostel staff, 1925-1960, were transferred from the Bursar's semi-current records store in December 1984.

Content & structure

Scope and content

Records comprise three series of King's College staff files: Academic and academic related staff files, 1900-1999 (KA/FPA), (predominantly from 1920, with few surviving before this date); Manual and Technical staff files, 1903, 1932-1995 (KA/FPT); Clerical and Secretarial staff files, 1920-1998 (KA/FPC). Academic staff includes professors, lecturers, research staff and academic related staff such as senior administration officers and professional staff such as archivists and librarians. From 1985 the Manual and Technical staff files include porters, catering and kitchen staff, laboratory and research technicians, cleaners, receptionists, telephonists, house keepers, drivers/chauffeurs, service engineers, electricians, carpenters and security attendants. Clerical and Secretarial files from 1984 include secretaries, secretarial assistants, library assistants, assistant accountants, administrative assistants, nursery assistants, post-graduate records assistants, payroll assistants, cashiers, computer programmers and operators, information officers and surveyors. Files include correspondence and papers relating to terms and conditions of appointments, contracts, salaries, sick leave, pensions, expenses, resignations, applications and references. The earliest part of the series for academic staff is incomplete.

System of arrangement

Arranged chronologically overall and then alphabetically by the surname of the member of staff for each year. The year given is the date when the member of staff left the College. In cases when it was not possible to determine a leaving date, the last document on file was used to provide an indication. Academic staff files 1900-1981 and Clerical and Secretarial staff files 1920-1982 were originally arranged in five series; Academic (up to 1976); Non-Academic (up to 1979); Clerical and Secretarial (1977-1982); Professorial (1978-1981) and Administrative (1968-1978). These were rationalised to create the two existing series.

Conditions of access & use

Conditions governing access

Subject to an eighty-year closure period, but may be consulted by members of the College with the permission of the head of the Personnel Department.

Conditions governing reproduction

Copies, subject to the condition of the original, may be provided for research use only. Requests to publish original material should be submitted to the Director of Archive Services, King's College London.

Language/scripts of material


Finding aids

Detailed catalogues are available in hard copy in the reading room of the College Archives. A series of record cards arranged alphabetically by name is also available in the reading room, detailing academic staff appointments, [1890-1982] under present, past and deceased staff.

Allied materials

Existence and location of originals

King's College London College Archives

Related units of description

The college archives also hold personnel records of Chelsea College, Academic staff files, 1960-1985 (CA/FPA), Clerical and Secretarial staff files, 1951-1987 (CA/FPC), staff personal record cards, 1976-1985 (CA/RC); Queen Elizabeth College Manual and Technical staff files, 1919-1985 (QA/FPT), Academic and related Academic staff files, 1909-1985 (QA/FPA), Clerical and Secretarial staff files, 1922-1985 (QA/FPC); King's College London Library staff files, 1957-1998 (KAL/FD), wages signature books (KA/WSB), salaries books (KA/SAB), College calendars (include lists of academic staff).

Description control

Rules or conventions

Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal Place and Corporate Names 1997.

This catalogue is made available under the Open Data Commons Attribution License. This catalogue may be updated from time to time in order to reflect additional material and/or new understandings of the material.

Date(s) of descriptions

February 2000

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This catalogue may contain links to external data sources as part of the W3C Semantic Web initiative.


  • Academic teaching personnel
  • Educational personnel
  • Higher education institutions
  • People
  • People by occupation
  • Personnel
  • Scientific personnel
  • Teachers
  • Universities

Corporate names

  • King's College London College Archives
  • King's College London, College Secretary's Department

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